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PowerSchool for Parents Instructional Video Transcript


Welcome!  This tutorial will give you a brief overview of the PowerSchool for Parents (ParentPortal) Online Resource.  This site allows parents and guardians to view important information about their student’s progress in school. 


You will receive a letter from the administrator of your child’s school that contains the login and password information that is specific for your child.  If you have more than one child in school, you will be given separate logins for each student.    


Let’s begin by logging into the system.  This is the main screen for PowerSchool.  At the top of the page you will see the navigation icons.  In this system, you will be able to see your student’s grades and attendance records.  You will be able to request email notifications, see comments left by teachers, and keep current on what is happening at your student’s school. 


The first screen is the Grades and Attendance page.  From here, you will be able to view the courses in which your child is enrolled.  You can see the last two weeks of attendance records and the number of absences and tardies for each class.  Report card grades and the most current in-progress grade from the teacher’s grade book are listed here.  Your child’s current simple GPA is calculated at the bottom of the page.


If you look at the two-week attendance section of the screen, you will notice dots on certain days of the week, this indicates the days when the class is not in session.  Everything on this page that is in blue is a link to more detailed information.  For example, if we wanted to see more details about this child’s current grade in Technical English, all you would have to do is click on that grade in the S1 column.  Here you can see the specific assignments that make up the current in-progress grade that we clicked on: the due date, assignment name, and scores are all listed on this page.


Let’s go back to the main page by clicking on the Grades and Attendance icon.  On the main screen, all of the absences and tardies are totaled at the bottom of each column.  To get a detailed view of the absences, simply click on that number.  This screen shows the exact date and the attendance code for each absence.  Notice that there is a legend at the bottom of this screen to help you determine what type of absence it was.


Let’s move to the Grade History section.  The Grade History page is another way to view the quarterly grades for each class.  Like the main page, we can see specific details about a grade by clicking on the blue number in the percent column.  Here we see all the individual assignments and tests that made up that grade.  Assignment number 6 is in blue, this means the teacher added additional details about that score.  Let’s see what is says.

Now that we have sent all the information about the grade history, let’s take a look at the attendance history.   The attendance history is listed by day and week.  This is a long detailed screen and you may have to scroll down to see all of the information. 


The next area that we are going to look at is the Email Notification section.  From this screen you can choose what information you would like to receive via email.  Next, choose how often you would like to receive the emails.  If you would like to receive your first email report immediately, click on the Send Now box.  You will then need to determine who will receive these emails.  If you want this report to go out to more than one address, separate the addresses by using a comma.   Your email addresses have been saved and your new report has been sent. 


The next area we will look at is the Teacher Comment page.  If you would like to communicate with a specific teacher regarding your student’s grades, attendance, or comments, you can click on the teacher’s name.  If you have email setup on your computer, clicking on the teacher’s name should bring up your email window with the teacher’s name in the TO field.  If it doesn’t, please contact your email provider not the school district.

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Transcript for PowerSchool Parent Account Instructional Video


One you arrive on your PowerSchool page, click on the Create Account button.  This brings up the page where you will enter the information needed to establish your new parent single sign on account.  In the Create Parent/Guardian Account section,  enter your first and last name, your email address, your desired username and password.  The email, password and the username must be unique.  Note also that your school may set a minimum characters required for a password.  In general, it’s a good idea to create a password that is at least six characters contains upper and lower case letters as well as numbers.  Write down your new username and password and store the note in a secure location until you have your login memorized. 


Next, in the Link Students to Account section, enter the Student Name, Access ID, Access Password and choose your relationship to the student from the drop-down for each student that you wish to add to your account.  You must enter the information for at least one student in order to create your parent single sign-on account.  If you do not have the Access IDs or the passwords for your students, contact your school for assistance.  Note that in the Relationship drop-down menu, there are many relationship types to choose from.  Choose the relationship type that most accurately reflects your biological or legal relationship with the student.  You can enter access information for up to seven students when establishing your parent single sign-on account.  If you have more than seven students to add to your account, you will have an opportunity to add additional students after you’ve first created your account.  Once you’ve entered all of your information, click the enter button.  If the information you’ve entered is valid, you will be taken back to the login screen.  If any of the information you’ve entered is not valid, you will see a message that notifies you of what information needs to be changed.  This can occur if you have already created an account with that same email address.  If this happens retrieve your login information by navigating back to the ParentPortal main page and clicking on the Having trouble logging in? link.  Here you will receive instructions for recovering your username and password.  If the username you choose already exists for another account, you will see a message that notifies you that this name is in use and not available.  You can choose one of the suggested usernames or you can enter another choice.  Re-enter your passwords.  Then, click the enter button.  A message will be displayed notifying you that your account has been created.  You can now login to the PowerSchool ParentPortal using your new parent single sign-on account and see all of your various student’s academic information.  Once you’ve logged in, you will see buttons for each student that you have access to.  Click on a button to view that student’s information.  You can manage your Account Preferences by clicking on the icon in the upper right hand corner.  Here you can change your username and password, email address and if necessary add additional students to link to your account.

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Transcript for Video-Parent Single Sign-On Demonstration

by Melissa Thompson, Product Owner for Parent Single Sign-On


In this video, I will be demonstrating a parent logging into the ParentPortal whose account has multiple students linked to it.  I will highlight some the changes that a parent will see in the ParentPortal including email notification and account management functionality. 


We will start by logging in.  Once we’ve logged in, you will notice a few changes. In the upper left, the students linked to this account appear and you as the parent can navigate between student records.  As you navigate the chosen student’s information displays.  You can choose another students and the information for that chosen student will display for the page that you are on.  For example, if I navigate to Attendance History, and then I change the student, the attendance history for the newly chosen student will be displayed.  In the upper right hand corner, the parent name is displayed along with the last login information.  Previously, it was the student’s name that was displayed. 


Under Email Notifications, visually the screen is very similar to the previous Email Notifications page, but there are a few differences.  The primary difference is that email preferences are now per parent account per student.  Previously, the email preferences were tied to a student record.  Now, each parent can indicate preferences for each student associated to his/her account.  Parents can set the email preferences for one student and apply the setting to all students.  You’ll note that we get the Change Saved confirmation message and when we navigate to the other student, the email preferences are the same.  We can change it up, for example, for this student if we only want the summary information, we can indicate that here.  Email notifications are sent by default to the email address that is on file and associated with the parent’s account.  Parent can also indicate additional email addresses to have the email notifications sent to.


A new section has been added called Account Preferences.  Parents can manage their account information here including: their name, their email address and their username and password.    Additionally, parents can view the student associated with their account in list format and can add additional students as well.  Click on the Add button and enter the student name, and notice that I am entering the student name as Chris Taylor.  I’ll enter the Access ID, which again is what parents commonly know today as the Guardian Web ID and the Access Password.  Then, select the relationship from the drop-down list, then click Submit.  You’ll notice that the changes are saved and there is a confirmation message given here but the student’s name was actually Christopher Taylor in the database, so the parent can enter the student’s name simply to assist them in the process of creating or linking that student but there is no validation on how they enter the student’s name so that there is no conflict with how you have the student listed in the PowerSchool Admin database. 


And concludes this demonstration of a parent logging into the ParentPortal.